Academics Affairs > Examinations

 

Examinations and Assessments

As a guideline for departments, assigned work is distributed in such a way that approximately half-way through the semester, students have estimates of their course standings. Course Instructors are required to return graded course work to students within two weeks with clear explanations of the Instructor’s assessment and comments. Departments shall also ensure that course requirements and grading procedures are uniform across the University College.

 

Classroom Attendance Requirements
Students are required to attend lectures, tutorials and laboratory or other practical classes specified for their Course of Study by their Departments. These include authorized class activities on or off-campus. Students are also required to complete all assignments, quizzes, and examinations associated with each registered course.
The minimum attendance requirement is 80% of classes. A student who is absent from class and other course activities for more than20% of the time will earn an automatic “F” grade in affected courses.

 

Assessment
A student’s grade is based on a combination of Continuous Assessment and End-of-Semester Examinations. The weight distribution for total course grade is 40% for continuous assessment and 60% for the final examination. Each subcomponent must be passed to earn a passing grade. This means for example that a failing grade can be earned by a fail in Total Personality Development, or a fail in class attendance.

 

Continuous Assessment
The continuous assessment for each course contains a breakdown of the marks as follows:
- Class attendance – 5% (a student who earns less than 80% of attendance will earn an
automatic “F”)
- Total Personality Development – 5% (a student who earns less than 80% in TPD will earn an automatic F in the course)
- Tests, Quizzes, Assignments – 10%
- Mid-semester – 20%. A student who does not take the mid-semester examination will not be eligible to take the final examination, and will earn an F grade for an affected course.

 

Final Examinations
A final end-of-semester examination shall be required as part of each course to evaluate performance. The form of evaluation is at the discretion of the department offering the course. The end-of-semester examination is a University College examination for which an examination schedule showing the time and place for each course shall be published each semester by the Controller of Examinations, in conjunction with the Vice-President (Academic Affairs). The Final Examination schedule shall be made available to students at least four weeks before the commencement of examinations. Students unable to locate their schedule should see the Controller of Examinations.

 

Time allotted to examination papers shall be as follows:
1 - Credit Course …………….. 1 hour

2 - Credit Course …………….. 1 - 2 hours
3 -Credit Course ………........... 2 - 3 hours
All final examinations must be cumulative and comprehensive, covering all the material in course outlines (including the topics discussed before the mid-term examination).

 

Examination Counseling
After mid-semester examinations, Instructors shall provide a list of low-performing students to appropriate Heads of Department.
Heads of Department will forward these names to Academic Advisors, Registrar and Spiritual Advisors for counseling purposes. Warning notices will also be given to the affected students. Such students are encouraged to take advantage of the availability of Academic Advisors, to improve on academic performance.
Examination counseling is also available to students who have difficulties around examination time.

 

Eligibility to Attend Final Examinations
A student is entitled to be examined in courses in which registration is maintained, except in the following situations:
• Class attendance score is less than 80%
• Failure to participate in the mid-semester examinations
• Incomplete payment of school fees
• Total Personality Development score of less
than 80%

 

Examination Hall Regulations
All Nations University College is committed to upholding high standards of academic integrity. Acts that compromise such standards are offences subject to discipline. Any form of academic dishonesty that undermines the evaluation process, also undermines the integrity of the university degrees.
Specifically, students must note the following as regards conduct during examinations:
1. All Nations University College is committed to upholding standards of academic integrity. Acts that compromise such standards are offences subject to discipline. Any form of academic dishonesty that undermines the evaluation process, also undermines the integrity of the university degrees. Specifically, student must note the following as regards conduct during
examinations.
2. All students are to ensure that they sit for scheduled examinations. Absenteeism will result in a zero score unless otherwise prior permission has been granted and /or an emergency has occurred. Accepted emergency documents include medical reports, police reports, or death certificates of immediate family members.
3. Students are requested to ensure that they find out in advance the locations and assigned sitting
positions of their examinations. The room numbers and seating arrangement will be displayed on notice boards (most likely department notice board).
4. Students are expected to be seated in examination halls at least 30 minutes before the commencement of examinations. For example, 12:30 pm and 5:00 pm for examinations commencing at 1:00 pm and 5:30 pm respectively.
5. A s tudent who shows up af ter the commencement of examination will not be admitted into the examination hall, and will earn an “F” grade for the affected course.
6. Students are expected to show their student identity cards. No one will be allowed into the exam room without an official ANUC identity card and Examination Hall Ticket. Cell Phones, music players, digital diaries, hand bags, books, note and any other form of written material are NOT allowed in examinations halls.
7. Unless otherwise specified by a Course Instructor, calculators are not allowed into examinations halls.
8. Borrowing instruments such as rulers, pen, calculators, geometrical sets, etc, while in the examination room will NOT be allowed. Please purchase all required examination accessories prior to the examination.
9. A student caught for any examination malpractice, will face the Disciplinary action.
10. Student should not use the question paper as rough paper. Student can use the Rough work space provided in the answer booklet (or can use the last page of the answer booklet but not the
graph)
11. Student should write their index number and course code/title on the answer booklets. DO NOT WRITE YOUR NAME ON THE ANSWER BOOKLET.
12. Students are to leave examination halls only with the writing accessories with which they entered the halls. Students unable to locate their schedule should see the Controller of Examinations.

Examination Malpractice / Academic
Dishonesty
• Submitting a false medical or other such false certificate
• Improperly obtaining, through theft, bribery, or otherwise, an examination paper prior to the date and time for writing such an examination.
• Submitting false assignments or credentials.
• Submitting for credit in any course any academic work for which credit has been obtained previously or is being sought in another course in the University College or elsewhere.
• Bringing external material of any shape or form is prohibited.
• Impersonation

 

Penalty for Examination Malpractice
If a student is caught cheating in an examination, the consequences are as follows:
• 1st offence: cancellation of affected paper, and Gh¢200 (two hundred Ghana Cedis) to register and repeat the course. Registration includes resit fees.
• 2nd offence: suspension for 1 (one) semester and cancellation of the affected examination
• 3rd offence: termination of studentship and dismissal from All Nations University College.
If a student has had previous cases of malpractice, those are deemed already counted. For example, if a person has been caught 2 times in the past, another offence in the forthcoming examinations will result in dismissal from the University College.
In addition, the biographic data of malpractice students will be published. Depending on the nature of some so-called ‘first’ offence cases, an examination malpractice may attract harsher punishment than outlined above. For example, in criminal cases involving theft of examinations and / or violence to invigilators, the student may be dismissed outright from the University College.
Impersonation of another student for an exam is a fraud that attracts dismissal for both parties! Plagiarism is defined as “the act of copying or stealing another person’s words or ideas and attributing them as one’s own.” The penalty for this offense will be determined by the semester in
which this act occurs. Penalty will range from dismissal of paper, to dismissal of student.

 

Failure to Appear at an Examination
Students who fail to appear for an examination will earn a zero score for the final examination component of the affected course. If a student is prevented by illness or other emergency from attending an examination, he/she must obtain a certified health report that details the illness. Certified Health Reports will assist the board of Examiners in determining whether the student should be permitted to take the examination during the next scheduled examinations. A student who claims to be ill but is unable to produce a Certified Health Report will earn an F in the course.

 

Deferment of Examinations

Deferred examination status may be granted to students who are unable to write their final examination at the scheduled time. In order to apply for Deferred Examination, students must complete Deferred Examination Form for an alternate final examination date:-to be taken during the supplementary examination period. Students are to check out for supplementary examination (See 9.12 – administrative fee to be determined) dates which will take place 4 to 6 weeks after the beginning of each semester. There is no provision for rewriting a final examination to improve a final grade. Students who wish to improve their grades will have to register and repeat the entire course, and fulfill all course requirements. The second attempt will then be used in the GPA calculations. However, the first attempt will appear on the transcript but will not be used in the GPA calculation:-will be called ….(Non- .. course).

 

Please Note: When students do not or cannot write a mid-term
examination (not held during the formal examination period), alternate arrangements to write the mid-term examination should be made within the duration of the course by the course director and individual student, at the discretion of the course director. The Deferred Examination Status does not apply.

 

Where are Deferred Examination Forms available?
The Deferred Examination form is available at the office of the registrar. Photocopies of supporting documentation may be required. Once I have the Form signed, where is the Deferred Examination Form submitted?
Students must submit the approved/signed Deferred Examination Form and the relevant documentation to the registrar’s office for processing. Prior to submission, students should make a photocopy of the approved (signed) form and supporting documentation for their own records, and have the Controller of Examination stamp their copy. Students are responsible for maintaining a copy for their records.
Please Note: Petitions for deferred standing may not be successful.

 

What are the Deferred Examination Form submission deadlines?
Requests for deferred Examination must be communicated within 1 week following a missed examination or the last day of the semester”. (The period during which the University is officially closed for December holidays and statutory holidays is not counted in the determination of deadline days).

 

What happens if I miss the submission deadline?
If you miss the deadline for submitting a completed Deferred Examination Form, you will earn an F for the course since you will not be permitted to write it during the supplementary period.

 

Please Note: Petitions for deferred examinations are not accepted.

 

What if I’m unable to write the Deferred Exam?
Should students decide they are unable to write their final examination at the agreed upon time specified on the Deferred Examination Form (DEF) they will automatically earn an F for that grade.
Summary of the Deferred Examination process (Students)
• Collect the Deferred Examination form from the Registrar’s office, along with appropriate supporting document(s), directly to the HOD or designate to request deferred examination status, secure the HOD’s approval (date stamped and signed).
• Submit the completed original form and supporting documentation with the HOD’s signature, within 1 week following a missed examination or on the last day of the semester (last day of examination) to the registrar’s office.
• Maintain a copy of the completed Deferred Ex ami n a t i o n F o rm a n d s u p p o r t i n g documentation for her/himself.
• Confirm the date, time and location of the deferred examination at the department offering the course, and attend examination sitting.

 

Special/Supplementary Examinations
A special examination is any examination other than a regular scheduled examination, and may be offered only with permission of the student’s Head of Department. Permission to write a special examination maybe given on the basis of medical grounds with appropriate supporting documents. An administrative/handling fee is charged for special examinations. (Such documentations must be presented and signed by the Registrar and V. P. Academics before approval is given by H. O.D.)

 

Notification of Examination Results

Examination results will be published by the Controller of Examinations approximately one week after the last day of examination. In addition, a result slip indicating the student’s performance in the Semester Examination shall be made that published results are subject to change in the face of new evidence once approved by Registrar.

 

Change of Grades
All grades except “I” become final when they are assigned. No grade may be revised by re-examination. An Instructor may however request a grade change in the face of new evidence.
Such grade change requests are processed by the board of Examiners. The Instructor shall complete a “Change of Grade” form, explaining reasons for the change of grades. The form
shall be processed by the Head of Department and passed on to the board of Examiners for approval. No grades may be changed without approval by the board of Examiners.

 

Remarks and Grade Appeals
If a student believes that his/her grade in a course is not accurate, the student should present a written appeal to the Head of the Department. If the matter is not resolved after
departmental handling, the student may appeal to the board of Examiners. If the matter is still not resolved, the student should appeal to the Vice-President (Academic Affairs).
A student will be required to pay a fee for remarking. below is the procedure for remark and grade appeals:
1. The student writes a petition to the Vice-President (Academic Affairs)
2. The student pays the remark fee
3. The V. P. (Academic Affairs) summons the student’s examination booklets and other materials from the Head of Department.
4. The Head of Department collates all the material relevant to the examination, including marking
scheme, and forwards to the V. P. (Academic Affairs)

5. The V. P. (Academic Affairs) forwards the examination and marking scheme, with remark instructions, to an External Examiner.
6. The External Examiner re-evaluates the examination, and returns to the V. P. (Academic Affairs) for onward transmission to the Head of Department and the student.
7. If the remark proves that the student was treated unfairly, the student’s remark fee would be refunded. Otherwise, the student forfeits the remark fee.
Note that the student’s grade shall be changed to the remarked grade, whether higher or lower than the previously attained grade.

 

Board of Examiners
The board of Examiners is responsible for all examinations in the University College. This board is chaired by the Controller of Examinations, reporting to the Academic board. Each Department must appoint an Examinations Officer to serve on the board of Examiners, and to handle department specific issues.

 

External Examiners
All end of semester Examinations shall be moderated by External Examiners. External Examiners may also be called upon to handle remark cases. For the 2010/2011 academic year, all External Examiners are from the Kwame Nkrumah University of Science and Technology, Kumasi.

 

Programme Moderators
Moderators are appointed to advise on Programme structure and syllabi relating to their fields. Moderators also collaborate with External Examiners to ensure high-standard examinations.
Moderators may visit the University College at any time during the academic year to assess the overall standard of academic programmes. Moderators’ reports are forwarded to Heads of Department for review and action.